Updating a Glossary

Written By Aira Mo

Last updated 11 months ago

1. Overview

Keeping your glossary up to date is essential for maintaining consistent translations. This guide covers all aspects of updating your glossary, from adding new terms to managing languages.

2. Managing Languages

Adding or Removing Languages

  1. Click the vertical "..." menu in the upper right corner.

  2. Select Edit → Add or remove languages.

  3. Choose the languages you want to add or remove.

  4. Click Save to apply changes.

Language Management Tips:

  • Add all target languages at once.

  • Consider regional variants (e.g., US vs UK English).

  • Review translations after adding new languages.

  • Keep the language list focused on your needs.

Best Practices:

  • Start with your primary languages.

  • Expand as your needs grow.

  • Review translations in all languages.

  • Maintain consistent terminology across languages.

3. Managing Terms

Adding New Terms

  1. Click the "Add Term" button.

  2. Enter the term in the original language.

  3. Add a definition (optional).

  4. Add translations for each target language.

  5. Set the term's translation behavior using the switcher.

Editing Existing Terms

  1. Click on the term you want to edit.

  2. Modify the term, definition, or translations.

  3. Update the translation behavior if needed.

  4. Click Save to apply changes.

Removing Terms

  1. Find the term you want to remove.

  2. Click the delete icon next to the term.

  3. Confirm the deletion.

4. Importing and Exporting

Downloading Your Glossary

  1. Click the vertical "..." menu in the upper right corner.

  2. Select Download (CSV Format).

  3. Choose your preferred download location.

Importing Terms

  1. Click the vertical "..." menu.

  2. Select Import.

  3. Choose your CSV file.

  4. Review the imported terms.

  5. Click Confirm to add the terms.

CSV Format Requirements:

  • Original term

  • Definition (optional)

  • Translations for each language

  • Translation behavior (ON/OFF)

Import Tips:

  • Review CSV format before importing.

  • Check for duplicate terms.

  • Verify translations for accuracy.

  • Back up existing glossary before importing.

5. Version Control

Managing Changes

  • All changes are automatically tracked.

  • View change history in the glossary settings.

  • Restore previous versions if needed.

  • Export specific versions for backup.

Best Practices for Updates

1. Regular Reviews

  • Schedule periodic glossary reviews.

  • Update terms based on usage.

  • Remove obsolete terms.

  • Add new terminology as needed.

2. Quality Control

  • Verify translations after updates.

  • Check term consistency across languages.

  • Review definitions for clarity.

  • Test updated glossary in real translations.

6. Next Steps

After updating your glossary:

  • Use your updated glossary in translations.

  • Review translations with new terms.

  • Share updates with your team.

  • Schedule the next review to maintain glossary quality.

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